Microsoft Project is almost an essential tool for project managers these days. Knowing how to use this tool is a given for any manager but using it well is something not everyone can achieve. Apart from the world of benefits of Microsoft Project, this tool is more than just for creating a basic project. It has advanced features and basic features, meant to cater to the project manager and teammates. In order to use this tool to its full potential, training from a competent source is extremely important. The following points explain the benefits of Microsoft Project Training –
- Get Organized – When it comes to a project manager’s regular routine, there are many projects that are time sensitive. Any small delay can result in a lot of headaches and financial losses for the company. This is why Microsoft Project’s organization skills can be extremely important. Microsoft Project training teaches a manager how to use these organization tools to the team’s advantage. Static scheduling issues can be avoided and the manager can easily determine the impact that the smallest of delays will have on successive tasks. Microsoft Project training can make a manager a master of organization.
- Get Results – Microsoft Project training allows the manager to establish a greater degree of control and flexibility over a project. Efficiency is improved because of the tools of Microsoft Project, but it would not be of any use if the manager is unaware of the various features (both basic and advanced) of Microsoft Project. Analyzing a program to locate problems and solve them can be easily managed with Microsoft Project and adhering to deadlines has become extremely easy for managers because of this feature. In order to manage expectations and estimate the delivery date of the project, project manager needs Microsoft Project training.
- Win Jobs – Microsoft Project offers superior features that not only help a manager in day to day managing but also win them various jobs. As a simple example – submitting a tender response with a professional looking brochure that consists of information about the teams, projects, and company would win accolades. However, the thing that would really seal the deal is when this brochure is backed by a Gantt chart, showing that the manager can plan and organize effectively. As compared to this, a simple spreadsheet with color coded cells would fall flat. This is what Microsoft Project Planning can teach a project manager to do.
- Master the Basics – The basics of Microsoft Project are pretty useful and every manager must be familiar with them. These include –
How to Use Templates
The basic components of every project start with ‘Inception’ and move on to ‘Elaboration’. Then you have ‘Construction’ and finally, ‘Transition’. The methodology might differ and this could change the terms but the basic idea would still remain the same with every project. If a manager is able to create certain basic templates for various projects because of Microsoft Project training, they could save time on fundamentals and duplication.
How to Estimate Timelines
It is common for project managers to sit in meetings and have their business partner ask them about project timeline of a project that was just conceived minutes ago. This is why it is common to take the laptop to meetings. With Microsoft Project training, the manager can take into account the level of effort (high, medium or low), make some basic assumptions about required work, and quickly deliver an estimated timeline for the project.
How to Evaluate What If Scenarios
If a manager is told by their boss that X weeks for completing a project is too long, without Microsoft Project training they would be stuck. However, thanks to Microsoft Project, the manager can evaluate what if scenarios and go back for criteria modification. It is easy to tweak the amount of resources, manpower required, level of work, and other parameters to check out different scenarios and come up with something that is more appealing to the boss.
Learn the Advanced Features
Every version of Microsoft Project comes up with some new features to make the life of a project manager easier. However, most of these features remain unused because managers never bother to get proper Microsoft Project training. Features like multiple and customizable ways of showing off project data, creating a new set of reports, et al are left unexplored because of this lack of training. With the new features of Microsoft Project, managers can talk to their teammates, trace task paths on the Gantt Chart, create Burndown reports, and do so many other things. They can also watch out for common pitfalls and mistakes made by project managers while using Microsoft Project like not updating their project plans and over committing project resources.
Because of the above reasons, Microsoft Project Training with Parallel Project Training can be extremely beneficial to Project managers and their teammates.